Submission Guidelines for SWPA General Program

SUBMISSIONS DEADLINE: November 1, 2016 AT 11:59 P.M.

General Information Important for all Submissions (SWPA and all affiliate organizations)
For the upcoming convention, SWPA will only accept abstracts through  the SWPA online submission process. Thus, prior to submission, all authors for all organizations must complete either an SWPA member or a non-member profile.

  • Choose the type of profile appropriate for your submission
  • At least one author on each submission to SWPA mus have paid in full their member registration fee prior to submission (pay in Members Only section)
  • All authors on a submission must complete a profile prior to submission (created in Members Only section)
  • Some affiliate organizations will accept abstracts from nonmembers or SWPA members
  • Using the online submission process allows each organization to use the online the review process (each organization is in control of its own abstracts, reviewers, and acceptance decisions) and greatly facilitates the building of the master program.

After all project author/co-authors have created a profile (and at least one has paid dues if submitting to SWPA), do the following to submit your abstract

  • Login to your member / non-member home page and click on the “Submit Abstract” link. The “Submit Abstract” page will only be active during the period when SWPA is accepting abstracts. (Due to different cut-off dates, some organization submission options may be closed while others are open; be sure to pay attention to the relevant cut-off dates because organizations cannot move abstracts to other organizations.)
  • Be sure to indicate the organization for which you are submitting in the pull down menu.
  • During the submission process you will indicate your desired presentation format (e.g. talk, poster, workshop, symposia, SWPA student research competition).  Prepare your abstract by following the instructions for that type of presentation, and then follow the instructions on the screen. NOTE: You should only submit a specific project / abstract one time – do not submit it multiple times under different formats or to more than one of the organizations.
  • During the submission steps, you will enter each co-author.  Authors/co-authors can only be added if they have completed a profile in the online system (the application will not accept names that are not in the system). We strongly recommend that you complete these required steps ahead of time so that all intended authors will be included in the submission.

Below on this page are the specific submission guidelines for SWPA poster and talks, symposia, workshops, and the SWPA student research competitions. Our affiliate organizations may have different submission guidelines and cut-off dates.

Please see the detailed submission guidelines for affiliate organizations.

SWPA Submissions Guidelines

In addition to all authors having a current profile, at least one author must have paid current membership registration fees in order to submit an abstract. SWPA expects that at least one author will attend the convention if an abstract is accepted.  See convention registration for more information.

** ALL SWPA talk, poster, and student research competition abstracts must include methods, data or data analysis plan, and conclusions (i.e. reviewers will reject proposals that fail to describe a method and plan for analysis/results).   Given the earlier deadline of November 1, preliminary data or pilot data is acceptable so long as they speak to the research question and research will be completed at the time of the convention. Simply be sure to describe your method clearly, your intended plan for analysis once data collection is complete, and how you expect the results will inform extant literature. SWPA symposia and workshops are not required to present research project data.

Posters and Talks

Every submitted abstract for regular talks (15 minutes including question-and-answer period) and posters must consist of the following clearly delineated sections: Problem, Method, Results, and Conclusions . Every summary should specify the importance of the problem to the current literature, the procedure used to collect data, the findings of the research (preliminary results or plans for analysis are acceptable, though preference is given to completed projects), the relevance of the findings or predicted findings to the original problem, and the implications of the research. Include citations, but do not include a reference list at the end of your abstract. Do not include tables or figures.

Submitted abstract length (text of the abstract itself, not including title or author names) for regular talks and posters are limited to 500 words. The maximum title length is 12 words.

Do not submit abstracts for which you have not or will not collect any data. Reviewers will reject abstracts that violate this criterion.

Symposia

Submissions from individuals (at least 2 presenters plus the session chair) wishing to present a symposium must include:
1.    a  title (12-word max) and a 50-word abstract summarizing the workshop;
2.    a summary for each of the symposium’s participants (the combined word count of these summaries should not exceed 500 words).

All symposium participants must be SWPA members. Priority goes to those symposia that incorporate authors from different universities or professional affiliations.

Workshops and Special Meetings

Within the limits of available time and space, SWPA will provide rooms for workshops and special meetings.  Some workshops may qualify for Continuing Education credit.  Contact the Program Chair to discuss your request.  Workshop length may be 1 or 1.5 hours.

Submissions from individuals wishing to present a workshop must include a title (12-word max) and an abstract summarizing the workshop (max 500 words for the text of the abstract itself, not including title or author names).